Vacancies

Europa Nostra, the largest and most representative federation of cultural heritage NGOs in Europe, has an open position for a:

Financial Administrator

Position: Full time (37,5 hours p/week)
Location: Europa Nostra, Lange Voorhout 15, 2514 EA The Hague (The Netherlands)
Duration of contract: Initial period of 1 year, with the intention of renewal

About Europa Nostra

Europa Nostra is the European voice of civil society organisations committed to cultural heritage across Europe. It is a pan-European federation of heritage NGOs, supported by a wide network of public bodies, private companies and individuals, covering more than 40 countries. Founded in 1963, it is today recognised as the largest and the most representative civil society heritage network in Europe.

Europa Nostra campaigns to save Europe’s endangered monuments, sites and landscapes, in particular through the 7 Most Endangered Programme, run with the support of the European Investment Bank Institute. Over more than two decades, together with the European Commission, we celebrate heritage excellence through the European Heritage Awards / Europa Nostra Awards.

Since 2023, Europa Nostra has led the consortium of the European Heritage Hub project, an EU-funded pilot project bringing together heritage stakeholders and initiatives across Europe and to support a successful transition towards a more sustainable, digital and inclusive society.

Europa Nostra envisions a Europe strengthened by the unity in diversity of its cultural heritage and living environment where the legacy of our shared history and culture serves as a living and cohesive force for fostering a sense of togetherness across borders.

Description

We are currently seeking a meticulous and proactive Financial Administrator to join our team at our office in The Hague. In this position, you will own the daily financial administration, ensuring that all financial data is processed in a correct, structured, and highly efficient manner. The position reports to the General Manager. This role is perfectly suited for an accounting professional with solid experience managing bookkeeping and financial administrative workflows.

Key Responsibilities

● Process of incoming invoices, expenses forms, regular payments and project-related payments in Exact;
● Manage the approval of invoices, expense forms and credit card payments in BLUE10;
● Proactively follow up with colleagues to obtain required approvals and supporting documentation;
● Create, send and process annual membership invoices;
● Monitor outstanding membership income and follow up;
● Prepare payment runs and ensure payments are ready for approval;
● Process daily bank transactions and reconcile the bank account;
● Process monthly credit card transactions;
● Prepare monthly overviews on membership/donation income, project income and expenditure;
● Support the salary processing and liaise with payroll service providers in The Netherlands, Belgium and Italy;
● Assist in the annual financial audit as well as EU-project related audits.

Required Knowledge and Skills

● Advance degree in accounting or finance-related studies;
● 4+ years of experience in finance and bookkeeping;
● Solid understanding of standard finance work processes;
● Strong hands-on experience with EXACT (Exact Online);
● Experience with BLUE10, or similar invoice-approval tool;
● Proactive mindset with a strong sense of ownership;
● Experience with EU-funded projects is a strong plus;
● Fluent in English both written and spoken. Dutch language proficiency is a plus;
● References available upon demand;
● Living in or close to The Hague.

Please note that we can only consider candidates who are currently residing in The Netherlands or a country of the European Union. All candidates must have the legal right to work in The Netherlands without requiring visa sponsorship or a work permit.

What we offer

● The opportunity to join a small dynamic, collaborative, and multicultural team based both in The Hague and Brussels;
● An initial contract for 12 months with the intention of renewal;
● A competitive salary in line with Europe’s civil society sector, depending on skills and on the level of experience;
● A holiday allowance of 8%;
● 30 days of holiday per year (based on full-time employment of 37,5 hours per week);
● The possibility to work 2 days remotely and 3 days from the office in The Hague;
● A pension scheme;
● Commuting costs compensation (public transportation only)

How to apply

● The position is open until filled
● Interested candidates are invited to send an email with their Curriculum Vitae and their motivation letter (both in English) addressed to Barbara Zander, General Manager of Europa Nostrat, at bz@europanostra.org
● Only suitable candidates will be contacted